How to Set Automatic Punch out

TimeClock 365 can automate attendance reporting to keep it accurate and reduce manual corrections. It can create or complete time entries for employees based on rules you define in their contracts.

You can configure the system to:

• Fully automate attendance for employees on fixed schedules, with no employee or manager action.
• Automatically clock an employee out if they forgot to (or clock them in if only a clock-out was reported).
• Automatically end the workday for employees who worked a set number of hours past their standard shift, preventing open-ended shifts.

Configuration steps

These settings are configured in a contract.

1. In the sidebar, open Contracts.
2. Select the contract you want to change.
3. Open the Auto-attendance rules tab to see the automation options.

Automation modes

Mode 1: Fully automatic reporting (Zero-Touch)

Ideal for employees with fixed schedules who do not need to clock in and out manually. If no punches are recorded by a certain time, the system creates both a clock-in and a clock-out based on the standard shift.

1. Check the box for Zero-Touch.
2. Set the time of day when the system runs this check and creates the entry.

Example: the standard shift is 08:00 to 17:00 and the employee has no punches by the check time (for example 22:00). The system creates an 08:00-17:00 entry.

Mode 2: Complete missing punches

For employees who sometimes forget to clock in or out. If the system finds an entry with only a clock-in or only a clock-out, it adds the missing punch to complete the standard shift duration.

1. Check the box If clock-in was recorded without a clock-out (or vice versa), complete the missing report according to the work agreement.

Example: the standard shift is 8.5 hours. The employee clocks in at 09:00 and forgets to clock out. The system adds a clock-out at 17:30 to complete the 8.5-hour day.

Mode 3: Automatic clock-out after extended hours

Automatically clocks an employee out after they worked a set number of hours beyond their standard shift. This prevents timesheets from being left open overnight.

1. Check the box Automatically end the day if the employee worked X hours over their standard shift.
2. Enter the number of hours past the standard shift when the clock-out should occur.

Example: the shift normally ends at 17:00 and you set the rule to 3 hours. If the employee has not clocked out by 20:00, the system creates a clock-out at that time.