Introduction to Roles

By default, there are four roles to choose from:

  1. Employee
  2. Employee editor
  3. Group manager
  4. Administrator
 
Note: 
We encourage you to consult with us before making any changes to existing roles as you can easily break things including locking yourself out of your own account.

Employee

This role is meant for employees that are not allowed to edit their timesheets.

Users with an “Employee” role can

  • Punch in/out
  • Start tasks
  • Request time-off
  • View and approve their own timesheets
 
This is how the dashboard looks like:
TimeClock 365 Employee Management and Time Tracking Software | Introduction to Roles

Employee editor

This role is meant for employees that are allowed to edit their timesheets.
Users with an “Employee editor” role can
 
  • Punch in/out
  • Start tasks
  • Request time-off
  • View, edit and approve their own timesheets (editing allowed if the timesheet isn’t approved)
 
This is how the dashboard looks like:
TimeClock 365 Employee Management and Time Tracking Software | Introduction to Roles

Group manager

This role is meant for department managers that need to approve their employees’ time-off requests and timesheets.

Users with a “Group manager” role can

  • Punch in/out
  • Create + start tasks, assign them to their group/employees
  • Request time-off, also on behalf of their employees
  • Approve time-off request by their employees
  • View and edit their own timesheets and the timesheets of their employees (editing allowed if the timesheet isn’t approved by the employee)
  • Approve their employees’ timesheets
  • Real-time view of who’s working and the tasks they work on – employees in their group
 

This is how the dashboard looks like:

TimeClock 365 Employee Management and Time Tracking Software | Introduction to Roles

Administrator

This role is meant for a senior manager to manage the system, allows access to everything

Users with a “Administrator” role can
 
  • Punch in/out
  • Create + start tasks, assign them to all groups/employees
  • Request time-off, also on behalf of everyone
  • Approve time-off requests by all employees
  • View and edit everyone’s timesheets
  • Manage approval of all employees’ timesheet
  • Real-time view of who’s working and the tasks they work on – everyone
  • Create projects
  • Create groups
  • Have access to user cards – create and change users’ details
  • Define locations in the system (for geo-fencing or customers’ locations)
  • Have access to various types of reports – Payroll, tasks reports, modifications report (audit trail of changes made to timesheets) etc.
  • Manage alerts
  • Manage contracts definitions and assignment
  • Manage configuration of roles
  • Manage company-wide configurations
  • Have access to type and quantity of subscriptions
TimeClock 365 Employee Management and Time Tracking Software | Introduction to Roles