Introduction to Roles

By default, there are four roles to choose from:

  1. Employee
  2. Employee editor
  3. Group manager
  4. Administrator
 
Note: It is possible to create more roles and also allow or block access to certain functions for the above via the “Roles” window.

Employee

This role is meant for employees that are not allowed to edit their timesheets.

Users with an “Employee” role can

  • Punch in/out
  • Start tasks
  • Request time-off
  • View and approve their own timesheets
 
This is how the dashboard looks like:

Employee editor

This role is meant for employees that are allowed to edit their timesheets.
Users with an “Employee editor” role can
 
  • Punch in/out
  • Start tasks
  • Request time-off
  • View, edit and approve their own timesheets (editing allowed if the timesheet isn’t approved)
 
This is how the dashboard looks like:

Group manager

This role is meant for department managers that need to approve their employees’ time-off requests and timesheets.

Users with a “Group manager” role can

  • Punch in/out
  • Create + start tasks, assign them to their group/employees
  • Request time-off, also on behalf of their employees
  • Approve time-off request by their employees
  • View and edit their own timesheets and the timesheets of their employees (editing allowed if the timesheet isn’t approved by the employee)
  • Approve their employees’ timesheets
  • Real-time view of who’s working and the tasks they work on – employees in their group
 

This is how the dashboard looks like:

Administrator

This role is meant for a senior manager to manage the system, allows access to everything

Users with a “Group manager” role can
 
  • Punch in/out
  • Create + start tasks, assign them to all groups/employees
  • Request time-off, also on behalf of everyone
  • Approve time-off requests by all employees
  • View and edit everyone’s timesheets
  • Manager approval of all employees’ timesheet
  • Real-time view of who’s working and the tasks they work on – everyone
  • Create projects
  • Create groups
  • Access to user cards – create and change users’ details
  • Define locations in the system (for geo-fencing or customers’ locations)
  • Access to various types of reports – Payroll, tasks reports, modifications report (audit trail of changes made to timesheets) etc.
  • Manager alerts
  • Contracts definitions and assignment
  • Configuration of roles
  • Company-wide configurations
  • Access to type and quantity of subscriptions