This manual provides instructions for blocking employees from recording their working time outside the designated office location using the TimeClock 365 mobile app.
1. Log in to the TimeClock 365 portal with your administrator credentials.
2. Navigate to the “Customers” section. Click on “Create New Customer.” In the “Name” field, enter a name (e.g., “Office”). Set the office address and select the address from the drop-down offered by Google Maps. Recommended radius for the office location is 50 or 200 meters. Click “Save.”
3. Go to “Settings” in the TimeClock 365 portal. Select “Contracts.” Edit the employee’s contract by clicking on it or navigate to “Users” and edit the specific user you want to restrict. In the “Contract Settings” tab, find the contract assigned to the employee. Click “Edit this contract.”
4. Inside the employee’s contract, locate the “Timeclock conditions for smartphones” tab. Check the box that says “GPS location is required on punch in.” In the same section, mark “Employee is allowed to punch in only from selected location.” Select the location you created earlier from the drop-down menu. Click “Save” to apply the changes.
Employees will receive an error message on their mobile app if they attempt to clock in from a location that is not within the specified radius of the office. This ensures that time recording only occurs from the designated office location.
Web Version Considerations:
Please note that this location restriction applies to the mobile app version of TimeClock 365. Employees can still log in to the web version and record their time from any location. If you wish to restrict access to the web version, you can uncheck the “web” option inside the user’s profile in the TimeClock 365 portal.
By following these steps, you can effectively restrict employees from recording their working time outside the designated office location using the TimeClock 365 mobile app.
