How to set punch in/out reminders

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To enable and disable alerts and reminders in TimeClock 365, please follow these steps:

Ensure that you have the administrator role in TimeClock 365. Only administrators have access to enable and disable alerts and reminders.

Log in to your TimeClock 365 account using your administrator credentials.

Alerts:


Alerts in TimeClock 365 are notifications that are primarily intended for managers or administrators. These notifications help managers stay informed about important events or actions within the time-tracking system. When enabled, alerts can be configured to send email notifications to managers, ensuring they are promptly informed about specific events or requests. Some examples of alerts include time off request notifications, employee lateness notifications, daily task summaries, daily work reports, weekly summaries, and more.

To enable or disable alerts:


a. Navigate to the Alerts section in the TimeClock 365 dashboard.
b. Locate the existing alert that you want to modify or create a new alert if necessary.
c. Edit the alert settings by selecting the appropriate checkboxes for the desired notifications.
d. Save the changes to enable the alert. If you wish to disable an alert, simply uncheck the relevant checkboxes.

Reminders:


Reminders in TimeClock 365 are notifications primarily aimed at employees. These notifications serve as prompts to ensure that employees do not forget essential actions or tasks related to their time tracking and reporting responsibilities. Reminders are particularly helpful for employees to remember to perform certain actions on time. Some examples of reminders include punch in/out reminders, report approval reminders, task deadline reminders, meeting or appointment reminders, and more.

To enable or disable reminders:
a. Go to the Settings section in the TimeClock 365 dashboard.
b. Select the Contracts option from the available settings.
c. Locate and edit the contract of the employee for whom you want to enable or disable reminders.
d. In the contract settings, navigate to the “Reminders” tab.
e. Enable the checkboxes for the necessary reminders that you want the employee to receive.
f. Save the changes to enable the reminders. To disable a reminder, simply uncheck the relevant checkboxes.

By following these steps, you can enable or disable alerts and reminders in TimeClock 365 according to your requirements. Managers will receive email notifications for alerts, while employees will receive reminders to ensure they don’t forget important actions related to time tracking and reporting.


Reminder to punch would be sent to the employee’s mobile app or/and email, according to standard working hours and days, configured in this labor contract. The reminder would not be send in case the employee already punched in/out.