Time off without the emails and spreadsheets
Employees request vacation, sick leave or a few hours off in seconds. Managers approve in one click, balances update by themselves, and approved time off lands in the attendance report - ready for payroll.
- Web & mobile app
- Balances & accruals
- Linked to payroll
Time off type
Duration
Try it - a demo of the time off request
How it works
From request to payroll, nobody types anything twice
- 1
Employee requests
Type, dates and duration from the web or mobile app, with a note or a file.
- 2
Manager approves
One click from the dashboard - or auto-approve after 72 hours.
- 3
Balance and calendar update
Days are deducted and the team calendar shows who's off.
- 4
Attendance and payroll
The day appears in the attendance report as paid or unpaid time off.
Time Off Calendar
See who's off - today, next week, all month
Every employee on one timeline, with approved and pending time off. Plan cover before you approve the next request.
Approvals
Approve from the dashboard in one click
New requests wait on the manager's dashboard with the dates, type and any attached file. Approve or reject from the Actions menu, and the employee is notified straight away.
Group managers
See and approve requests from their own teams.
Auto-approve
Approve requests nobody answered within 72 hours.
Email alerts
Group managers are alerted on new requests.
Attachments
Doctor's notes and files can be emailed to the manager.
Time off types
Your policy, built into every type
Vacation, sick leave, personal days, reserve duty, business trips - create the types you need and set the rules once.
Paid or unpaid
Paid types count toward the employee's required hours.
Guide →Days, half days or hours
Allow full days, first or second half of the day, or a range of hours.
Guide →Required documents
Allow or require a file, such as a doctor's note.
Guide →Who can use it
Limit a type to certain roles.
Guide →Limits
Yearly or monthly limits and a maximum number of consecutive days.
Guide →Shared balances
Use one balance for related types, like child sick days from sick leave.
Guide →Illustration with sample data
Balances & accruals
Everyone knows how many days are left
Set a yearly or monthly quota per employee and TimeClock 365 keeps the balance up to date. Employees check their balance before they request, so there are fewer "how many days do I have?" questions for HR.
- Yearly or monthly accrual per time off type
- Manual adjustments with a value date and a note
- Shared balances between related types
- Hour banks for special cases, such as medical check-ups
Holidays & automation
The admin work happens by itself
Holiday calendars
Create holiday calendars and link each to a contract, with standard hours for holidays and holiday eves. Guide
Report for a whole group
Mark a company day off for a team or the whole company in one step. Guide
Fill missing days
Close days with no attendance automatically with the time off type you choose. Guide
Partial days
Time off and work on the same day - both are counted correctly. Guide
Linked to attendance
Time off is part of the timesheet
Approved time off appears in the Detailed Attendance report automatically, as paid or unpaid according to the type. No missing hours, no double entry, and payroll gets the full picture.
See attendance tracking →| Date | In | Out | Hours | Time off |
|---|---|---|---|---|
| Thu 10 | 08:04 | 17:12 | 8:38 | - |
| Fri 11 | 08:10 | 12:00 | 3:50 | Half day vacation |
| Mon 14 | - | Vacation | ||
| Tue 15 | - | Vacation | ||
| Wed 16 | - | Sick leave | ||
Illustration with sample data
Frequently asked questions
How do employees request time off?
From the dashboard on the web portal or from the mobile app: choose the time off type, a full day, half day or hours, the dates, add a note and attach a file if needed. The request goes to the manager for approval.
How do managers approve time off?
Requests appear on the manager's dashboard under "Waiting for your action" and in Approvals > Time Off. The manager approves or rejects from the Actions menu and the employee is notified. You can also auto-approve requests a manager hasn't answered within 72 hours.
Can employees see their remaining balance?
Yes. When reporting time off, the employee clicks "Show day balance" to see how many days are left for that type before sending the request.
Can I create my own time off types?
Yes. Create types such as vacation, sick leave, personal day, reserve duty or business trip, and set for each one whether it is paid, who may use it, whether it can be reported in days, half days or hours, whether a file is required, and yearly or monthly limits.
How does accrual work?
With the Time Off Management and Accrual Calculation module, you mark which types accrue and set a yearly or monthly quota per employee. Balances update automatically, and admins can add manual adjustments with a value date and note.
Does approved time off show in attendance reports?
Yes. Approved time off appears in the Detailed Attendance report automatically, as paid or unpaid according to the type, so it never shows as missing hours and is included in payroll exports.
Can I see who is off on a given day?
Yes. The Time Off Calendar shows approved and pending time off for every employee by day, with filters for employee, group and time off type.
Can I report time off for many employees at once?
Yes. Managers can report time off for a whole group from the dashboard, or mark a day for several employees in the Detailed Attendance report - useful for company holidays.
Setup guides
Submit a time off request
From the dashboard, report or app.
Approve time off
Approvals for managers.
Time off type settings
Paid, limits, files and approvals.
Balances and accrual
Quotas and manual adjustments.
Holiday calendars
Holidays and holiday eves per contract.
Half-day time off
First or second half of the day.
Stop tracking vacation days in a spreadsheet
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