Seamless QuickBooks Payroll & Time Tracking Integration
By connecting TimeClock 365 with QuickBooks, your workforce’s time and payroll data sync automatically — no manual entry, fewer errors, and full control over workforce management.
Advantages
Connecting TimeClock 365 with QuickBooks streamlines time tracking and payroll processes by automating data flow between the two systems. This integration helps businesses improve accuracy, save time, and gain better control over workforce management.
- Automatic Data Sync
Work hours, paid time off, sick leave, and overtime are automatically transferred from TimeClock 365 to QuickBooks—no manual entry required. - Reduced Errors
By eliminating manual data input, the risk of payroll and accounting errors is significantly minimized. - Faster, More Accurate Payroll
All the time data needed for payroll is already in QuickBooks, allowing you to process payroll quickly and confidently. - Greater Transparency and Control
Gain real-time visibility into employee work hours, helping managers and HR make informed decisions. - Flexible Configuration
Choose which data to sync, set custom synchronization intervals, and apply rounding rules that fit your company’s policies. - Time Savings
Reduce the administrative workload for HR and accounting teams with automation that eliminates repetitive tasks. - Secure Data Exchange
The integration uses a secure API interface that meets modern data protection and privacy standards.
Setting Up a User in TimeClock 365
- Log in to TimeClock 365
- Navigate to the sidebar -> Users -> Add New user
- Fill out all the required information in the user card. Important: Ensure that the email address you enter in TimeClock 365 exactly matches the email address associated with the user’s profile in your QuickBooks account. This is critical for accurate data synchronization.
- Click Save
Connecting TimeClock 365 to QuickBooks
- Navigate to the sidebar -> Settings -> Company profile -> Intergrations
- Click QuickBook Sync
- You will be redirected to the Intuit system (QuickBooks). Log in to your QuickBooks account and select the specific company you wish to connect to TimeClock 365.
After successfully selecting your QuickBooks company, you will be automatically redirected back to TimeClock 365. Your accounts are now linked.
Viewing Time Data
In your TimeClock 365 account navigate to the sidebar -> Reports -> Detailed Attendance Report
Once users begin tracking their time in TimeClock 365 (by clocking in and out), this time data will be available in your QuickBooks reports.
For testing purposes, you can add punch-in and punch-out times directly within TimeClock 365.
Here is a short guide how to add, edit and delete punches.
Synchronize Data: Click the “Synchronize with QuickBooks” button to ensure the most recent TimeClock 365 data is sent to QuickBooks.
- In your QuickBooks account, navigate to the reports section. Usually, this involves: Sidebar -> Reports -> Payroll -> Time Activities by Employee Detail Report (or Recent/Edited Time Activities Report or your preferred custom report)
- Here, you will see the employee’s tracked hours that were captured in TimeClock 365.
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Frequently asked questions
Learn the steps to securely integrate your QuickBooks Online or Desktop account with our platform.
Understand which records (e.g., invoices, payments, customer data) are automatically shared and updated.
Find out how frequently data is synced and whether you can customize or manually trigger updates.