Office access control for finance and professional services
For accounting firms, law offices, financial advisers and consultancies. Protect records rooms, check in clients, and keep an audit trail of every door.
- Audit trail
- Visitor check-in
- ISO 27001 certified
What is office access control for professional services?
It controls who can enter the office and each sensitive room, and records every entry. Firms that handle client data are often asked to show how physical access is controlled.
TimeClock 365 manages the doors from the cloud with a full log. Add attendance, and office hours come from the same entries.
The problems
Door problems in offices that hold client data
Records and server rooms
Only named people should get in - and you need proof.
Audits
Clients and auditors ask who had physical access, and when.
Clients and guests
Reception needs a simple, recorded way to let people in.
Keys and shared codes
A door code shared once is shared forever.
After-hours work
Late nights before deadlines - access should still be controlled.
Several offices
Branches with different doors and different rules.
Door access control
Every office door, with a full audit trail
TimeClock 365 is first a cloud door access control system. Decide who can open which room, see every entry live, and export the log when asked.
- Cards, fobs, fingerprint, face or mobile wallet keys
- Live log of every entry and denied attempt
- Visitor management and remote unlock for reception
- Schedules per door for after-hours access
Add-on: attendance from door entries
Office attendance without a punch clock
Add attendance and the front door records the workday. Useful for hybrid policies and for staff paid by the hour.
- First entry starts the day, last exit ends it
- Overtime and missed punches flagged for approval
- Payroll export to QuickBooks, HiBob and more
- Multi-site - every location in one account
Use case (fictional example)
An accounting firm during year-end
- At 8:30, Noa (fictional), an associate, enters the office with her phone wallet key. Her workday starts.
- At 10:00, a client arrives. Reception checks them in and unlocks the meeting floor remotely.
- At 21:40, a junior tries the archive room. He has no archive access - the door stays closed and the attempt is logged.
- At month end, the office manager exports the archive room log for the audit file and approved hours to payroll.
Pricing
Door access control from $1.90 per user / month
Attendance + Access Control is $4.90 per user / month, billed annually. Mobile wallet keys - pricing on request. Readers and controllers are quoted per site.
Frequently asked questions
What is access control for financial and professional services offices?
Access control for financial and professional services decides who can enter the office, records rooms, server rooms and meeting floors - and when. TimeClock 365 is a cloud door access control system: staff open doors with a card, fob, fingerprint, face or mobile wallet key, and every entry is in a live log for audits.
Can we prove who entered a records or server room?
Yes. TimeClock 365 logs every entry and denied attempt with the person, door and time. You can review the log for any door and period.
How do we handle clients and visitors?
TimeClock 365 visitor management registers clients and guests, and reception can unlock the door remotely from the app. Visits are recorded in the same log.
Can office attendance come from door entries?
Yes. With the TimeClock 365 attendance add-on, the first entry of the day starts the workday and the last exit ends it. Hours export to payroll after approval.
Do we need servers in our office?
No. TimeClock 365 is cloud-based. You manage doors and people from a web browser and the mobile app. Only readers and controllers are installed at the doors.
Is TimeClock 365 secure?
TimeClock 365 is certified to ISO/IEC 27001:2022 and works in line with GDPR. It is available in 12 languages and used in 20+ countries.
How much does it cost?
TimeClock 365 door access control starts at $1.90 per user per month. Attendance + Access Control is $4.90 per user per month, billed annually. Mobile wallet keys are priced on request, and readers are quoted per office.
Related
See it working in your office
Book a 30-minute demo and get a quote for your doors and staff.