HR that lives where the hours are
Employee files, documents, roles and managers - in the same system that tracks attendance, time off and payroll. Add an employee once and everything else follows.
- Self-onboarding
- E-signature
- ISO 27001 certified
- 📄Welcome packSigned 3 Mar 2022Signed
- 📄Employment termsSigned 3 Mar 2022Signed
- 📄IT & security policyUpdated version · not sent yet
- Group
- Development
- Manager
- Olivia Brooks
- Start date
- 3 Mar 2022
- Work agreement
- Full-time · 100%
- License
- Professional
- Birthday
- 14 Oct
Permission level
Sees, edits and approves the reports and time off of their groups.
Try it - send the document, switch tabs. Sample data.
Employee lifecycle
From first day to last day, in one place
- 1
Join
The new hire fills in their own details from a self-registration link.
Learn more → - 2
Set up
HR adds the group, manager, work agreement and license.
Learn more → - 3
Sign
Onboarding documents go out for e-signature.
Learn more → - 4
Work
Attendance, time off, tasks and approvals - day to day.
Learn more → - 5
Leave
End date and offboarding documents. History stays.
Learn more →
Self-registration
New hires onboard themselves
Copy one link and send it by email, WhatsApp or SMS. The new employee fills in their personal, ID and bank details - with a photo of their ID - and appears in your Users list, highlighted for review. No typing, no payroll typos.
- One link for every new hire
- ID scan attached to the profile
- HR reviews and adds group, contract and license
- Available on all plans
- JMJason MillerDevelopment · Professional
- STSophia TurnerHR · Premium
- DTDavid ThompsonField · Standard
Try it - get the link
HR add-on
Every document, in the employee's profile
Build digital documents once in Document Manager, with e-signature, and send them whenever you need. Uploaded files sit next to them.
Onboarding
Welcome pack, employment terms and policies to sign.
Files & scans
ID copies, certificates and signed paper forms.
Forms & digital docs
Any other form or document you send.
Offboarding
Documents for employees who are leaving.
Illustration with sample data
Structure & permissions
Everyone sees exactly what they should
Group employees under their managers, so managers approve their own team's hours and time off. Choose a permission level per user, or build your own roles with the modules they can open.
- Groups and group managers - one or more managers per group
- Four default levels - Employee, Employee Editor, Group Manager, Administrator
- Custom roles with module access
Connected
Your employee data, in sync
People moments
Never miss a birthday or an anniversary
Show today's birthdays on the dashboard for the roles you choose, and send managers an alert for birthdays and work anniversaries - based on the dates already in each profile.
Anniversary alerts →Employee data deserves real security
TimeClock 365 is ISO/IEC 27001:2022 certified and GDPR compliant. Data is encrypted, backed up and access is controlled by role - with SSO and two-factor login.
Frequently asked questions
What HR features does TimeClock 365 include?
Employee profiles, groups and managers, permission levels, a self-registration link for new hires, Excel import and export, start and end dates, birthday and work-anniversary alerts, and - with the HR add-on - onboarding and offboarding documents with e-signature. Everything is linked to attendance, time off and payroll.
How do new employees get added?
Send the new hire a self-registration link and they fill in their own personal, ID and bank details. You can also add employees manually, import them from Excel, or sync them from HiBob, Okta or Azure Active Directory.
Can employees sign documents digitally?
Yes, with the HR add-on. Build documents once in Document Manager, including e-signature, and send them to employees whenever you need. Signed documents are kept in the employee's profile under Onboarding, Files and Scans, Forms and Digital Docs, or Offboarding.
Which permission levels are there?
The default levels are Employee, Employee Editor, Group Manager and Administrator. You can also create your own roles and choose which modules each role can access.
Can managers see only their own team?
Yes. Put employees in groups and assign group managers. Group managers see, edit and approve the reports and time off of their groups only.
Is there single sign-on?
Yes. TimeClock 365 integrates with Okta and syncs with Azure Active Directory over SAML. You can also turn on two-factor authentication by email or Microsoft Authenticator per user.
What happens when an employee leaves?
Set an end date in the employee's payroll details. After that date the employee can no longer punch in or edit their timesheet, and their standard hours stop appearing in reports. Their profile and past attendance reports stay available.
Is the HR module included in every plan?
Employee management, groups, roles and the self-registration link are available on all plans. Onboarding and offboarding documents with e-signature are part of the HR add-on.
Setup guides
One system for your people and their hours
Start a 14-day free trial - no credit card, no setup fee.