This guide explains how to set up dynamic payment rules for absences based on a sequence of consecutive days.
This feature is essential for automating complex policies, such as a sick leave plan where the pay rate changes depending on which day of the absence it is.
Example Scenario:
A company’s sick leave policy is:
- Day 1: Unpaid (0% pay)
- Day 2: 50% pay
- Day 3: 50% pay
- Day 4 and onward: Full pay (100%)
Step-by-Step Guide
- Navigate to Settings in the main sidebar and select Contracts.
- Click on the relevant contract you wish to edit.
- Scroll down and expand the “Time off settings” tab.
- In the “Time off calculations in reports” section, select the Absence type you want to configure (e.g., Sick leave).
- Define the payment rule for each day in the sequence by clicking “Add day” and filling out the fields for each step:
- Day: Specify which day in the sequence this rule applies to (e.g., “1st”, “2nd”, “3rd”).
- Global employee report symbol: If you export data to an external payroll system, enter the corresponding symbol required by that software here.
- Paid amount in days: Enter the payment value for that specific day. Use decimals for partial pay (e.g., type 0.5 for 50%, 1 for 100%, and 0 for an unpaid day).
- Repeat the process for each day in your policy.
- Click “Save” at the bottom of the page to apply the configuration.
