Understanding the 3 Rule Classifications
When adding a date to a Site Policy, the Classification you choose acts as a trigger. It tells the system exactly which part of the Employee Work Contract to look at. Without the correct classification, the timesheet won’t know whether to pay a full day, a half day, or a regular day.
1. The "Holiday" Classification
- Use Case: For full national holidays, religious holidays, or company-wide bank holidays where the office is completely closed.
- System Logic: When the system hits a date marked as “Holiday,” it ignores the standard work schedule.
- Contract Connection: It jumps directly to the “Holiday” Tab in the employee’s contract.
- Result: The employee is credited with the hours defined in the “Holiday Quota” (e.g., 8 hours), and the day is marked as a non-working day.
2. The "Holiday Eve" Classification
- System Logic: This is a “special logic” trigger. Many companies work shorter hours or have different pay rates for “Eves.”
- Contract Connection: It jumps to the “Holiday Eve” Tab in the contract.
- Result: * If the contract says the quota for Holiday Eve is 4 hours, the employee is only expected to work 4 hours.
– If they don’t work, they are credited with 4 hours.
– If they work more than 4 hours, the system can be set to trigger overtime rates immediately.
3. The "Regular Working Day" Classification
Use Case: For “Optional” holidays or when one specific branch stays open while the rest of the country is on holiday.
- System Logic: This is an Override Rule. It tells the system to treat this specific date as a normal Monday-Friday, even if it is globally recognized as a holiday.
- Contract Connection: It ignores the Holiday tabs and uses the “Regular Work Hours” tab.
- Result: * The employee must clock in and out as usual.
– No automatic “Holiday Credit” hours are given.
– Standard overtime rules apply.
Pro-Tip: Changing Classifications
If you accidentally labeled a “Holiday” as a “Regular Working Day,” simply update the Site Policy and Save. The system will “re-read” the contract for all linked employees and update their attendance reports to show the correct holiday pay.