Free 30-day trial

How to Manually Add and Edit Time Entries for Tasks

Do you need to add hours for a task that an employee forgot to log, or correct the time spent on a specific project? The Time Entries for Tasks feature in TimeClock 365 allows managers and administrators to manually add or edit time logs for employees, ensuring that all project work is accurately tracked for billing and analysis.
This guide covers the complete process, from the initial setup to the two different ways you can add and edit time.

1. Adding or Editing Time Directly in the Timesheet

For quick edits or additions on a day that already has entries, you can work directly in the timesheet grid.

  1. Navigate to Project & Tasks → Time Entries for Tasks
  2. Use the filters to load the correct employee and date range
  3. Find the specific day you want to edit (columns are organized by Tasks)
  4. To add time to a new task:
    • Enter hours worked in the adjacent cell (saves automatically)
    • Or select a task in the dropdown menu (you can also add a new task column by clicking blue “+” button)

2. Adding Manual Time Entries via the Task Time Management Window

This is the proper method for adding new time entries if your company uses not just tasks, but projects and customers features.

Prerequisite – Enforce the Task Reporting Flow (Admin Setup)

To ensure accurate time logging against customers, projects, and tasks, administrators should enable this one-time setting:

  1. Go to Settings → Company Profile
  2. Select the Settings tab
  3. Enable “Enforce Customer > Project > Task Selection flow” to require this hierarchy
  4. Click Update to save
TimeClock 365 Employee Management, Door Access Control and Time Tracking Software | How to Manually Add and Edit Time Entries for Tasks
Adding Manual Time Entries via the Task Time Management Window
  1. Go to Project & Tasks → Time Entries for Tasks
  2. Filter by Employee and date range, then click Show results
  3. Click the blue Task hours total to open the Task Time Management window
  4. In the pop-up:
    • Select the entry date
    • Click + Create to add a new row
    • Choose Customer, Project, and Task from dropdowns
    • Enter hours in the Task hours field
    • (Optional) Add Notes
  5. Add multiple entries per day with + Create
  6. Click Update to save all entries

Find More...