This feature automatically completes an employee’s workday using a designated absence type (e.g., “Vacation,” “Sick Leave”). It is designed to handle situations where an employee has worked fewer hours than their standard workday or was absent entirely.
This ensures that payroll reports are accurate and that employees are compensated correctly for a full day, with the missing time accounted for by the selected absence.
This is useful when:
- An employee forgets to clock in for an entire day.
- An employee leaves work early for an appointment and only works a partial day.
How It Works
The system checks employee timesheets automatically at midnight. If an employee assigned to this work agreement has worked fewer hours than the threshold you set, the system will fill the remaining hours of their standard workday with the absence type you’ve chosen. This setting is configured within a Work Agreement and applies to all employees assigned to it.
Configuration Steps
- Navigate to the sidebar -> Settings -> Contracts
- Select a Contract
- Click on the specific Contract you wish to modify.
- Locate the Feature
- In the contract settings, navigate to the section titled “Automatic day completion with an absence”.
- Configure the Settings
- Enable Feature: Check the box to activate this functionality.
- Set Hour Threshold: Enter the maximum number of hours an employee can work for this rule to be triggered. For example, if you enter 6, this rule will apply to any day an employee works less than six hours.
- Select Absence Type: From the dropdown menu, choose the absence type the system should use to fill in the missing time (e.g., Vacation).
- Choose Frequency:
- Daily: The system will check and complete hours every night.
- Monthly: The system will perform the completion for the entire month on a specific day you choose.
- Save Changes: Scroll to the bottom of the page and click Save.
