This guide explains how to control which devices and platforms your employees can use to punch in and out. This is useful for ensuring that time is reported only from approved methods, such as an office computer, a designated time clock, or the mobile app when restricted to a specific location.
Manage Reporting Options for a Specific Employee
Use this method to enable or disable specific punch-in methods for an individual user.
- Navigate to the Users tab from the main menu.
- Click on the name of the employee whose permissions you want to change.
- In the employee’s profile, scroll down to the Time tracking options section.
- Check or uncheck the boxes to enable or disable the desired reporting methods:
- Mobile App: Reporting via the iOS or Android app.
- Web: Reporting from the TimeClock 365 web portal.
- Slack, MS-Teams, Chrome extension: Reporting through integrated applications.
- Terminal: Reporting via a physical device like a Biometric Clock or Access Control Terminal.
- Note: To enable terminal access, you must also assign the employee to the specific device in the Terminals settings.
- Click Save at the bottom of the page to apply the changes.
Restrict Mobile Reporting for an Entire Contract
This method allows you to block mobile app reporting for all employees under a specific contract by restricting it to an approved (and empty) list of locations.
- Navigate to Settings → Contracts.
- Select the contract you want to modify.
- Scroll down and expand the “TimeClock conditions for smartphones” tab.
- Select the option “Allow to punch only on the following locations”.
- Important: Do not add any locations to the list that appears below. By leaving this list empty, you effectively prevent employees under this agreement from punching in via the mobile app from any location.
- Click Save at the bottom of the page.