How to Set Up Accruals

Settings

• Negative units limit– track days in excess of the limit set

  • if “Negative units limit” = “Allowed negative units limit = 0” : then employees can’t go below 0 in balance when requesting this Absence Type/Time Off.

  • if “Negative units limit” = “Allowed negative units limit = 5” : then employees can’t go below -5 in balance when requesting this Absence Type/Time Off. So they can dip into the negative, but not get more than 5 extra days.

• Accrual lifetime – the period after which the accumulated but unused days are burned/lapsed
  

  • if accrual lifetime = 1 the monthly accruals will accrue over the year; for example 1.5 days / month → 1.5 * 12 = 18 on Dec 31 2023 (accruals are added at the end of every month) → then these 18 days will be burned/lapsed on Jan 1 2024

• Maximum allowed accrual – max number of accumulated days at any moment

• Maximum yearly allowed accrual – max number of accumulated days per year

• Accrual mode – monthly/yearly calculations Accrual schedule – basic accrual rate Calculate balance in – days/hours

• Tenure Bonus – bonus for the period of work for the company (based off “employment start date” in the user card)

Accrual Schedule Setup

Accrual schedule = expected number of accrual days / number of months (i.e. 12)

The next iteration of calculations for tenure bonuses will depend on particular client needs.

Example

Mode: monthly
Accrual lifetime: 1 year
Allowed negative units limit: 0

Expected result:

How to see the details and calculations

• Navigate to the sidebar -> Reports -> Time Off Balance reports.
• Select relevant filters, an Absence type and Download option in the dropdow
• Important note:
  An absence type will appear on the Time Off Balance report only if the accruals box is checked.