TimeClock 365 Tutorials

Administrator's Guide

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Display of Reports

Learn how to edit the structure of the timesheet by adding or removing certain categories from it and adjust to your needs

Restrict Leave Types to Certain Roles

If you'd like to create leave types that are visible to certain roles to choose from, follow this guide to set it up.

Introduction to Timesheets

Learn how to access, edit, export and approve timesheets. Moreover, you'll find some useful functions related to attendance and time off.

How to Define Extra Hours with Extra Pay

In order to define extra pay for employees, we need to configure their contract to contain this information on their report

How to add/remove leave types

If you want to modify the leave types that appear in the drop down menu, follow this guide to see how you can do it.

Creating your first users

In this guide you'll see how to create new user profiles in Timeclock 365, as well as importing an excel file with their details.

Account settings

In order to set up your company's Timeclock 365 account, use this guide to direct you towards the essential functions.

How to Define Alerts

When certain attendance-related events occur you might want to be aware of them. For that purpose you have "Alerts" which you can set to send notifications to relevant personnel at your company.

How to add Timeclock 365 Chrome extension

In here you'll find a short video that shows how to add Timeclock 365 Chrome extension for easy time and tasks tracking and

Maternity reduced hours

Full-time female employee returning from maternity leave can work for 1 hour less without a pay reduction

Introduction to Roles

Quick Approval of Timesheet

How to Enable/Disable “Lunch break” Button

This guide will show how to enable or disable the "Lunch break" button on the Timeclock 365 app. This button is used when taking breaks.

Approving The Report for The Innovation Authority

This guide will show in detail the process of approving the report for the Innovation Authority; attendance, tasks and OCS report.

Guide to Time Off Management

How to add manual time entries for tasks

Adding manual time is easy, just go to projects and tasks -> Time entries for tasks -

How to Add, Delete or Edit Punches

It is possible to add, edit or delete recorded time on Timeclock 365 via "Detailed Attendance Report", If you have an editing role

How to Set “Employee Didn’t Punch Out” Alert on TimeClock365

How to Set “Employee Didn't Punch Out” Alert on TimeClock365

How to Set “Absent All Day” Alert on TimeClock365

TimeClock365 Employee Absent All Day notifies the manager whenever an employee is absent from work all day.

How to Set “Auto Punch Out” Alert on TimeClock365

How to Set “Auto Punch Out” Alert on TimeClock365

How to Set an Alert for Manual Timesheet Editing

The “employee edits his timesheets” will send an alert to the line manager whenever the employee makes changes to the original timesheet.

How To Alert When Employees Start/Pause/Complete Tasks

How To Set Employee Starts Task alert

How to Create a Daily Summary Alert

How to Create Daily Summary Alert

How to Create Weekly Summary Alert

The weekly summary alert triggers a summary notification for previous week or for current week.

How to Alert When Employees Did Not Approve Their Reports

Where an employee does not approve their reports, the manager should receive an alert, so that he can follow up what happened. Therefore, follow the steps below to set the “Employee Reports approval” alert.

How to set Employee / Location alerts

Customer location alerts notifies the manager of employees whereabouts.

How to Set Administrative alerts

A manager would want to monitor the employee logs in and Log out.

How to Set Additional Summary Alerts

A manager would want to receive per day reports on a monthly basis.

Shift Settings in Contract

Sometimes employer would like to know, how many hours employee worked at day shift and how many he worked at night shift. Timeclock 365 allows you to create shifts settings inside contract.

Shift Settings in Contract

Sometimes employer would like to know, how many hours employee worked at day shift and how many he worked at night shift.

How to View Detailed Attendance Report

Group managers or the head of HR, may want to check the detailed attendance report. An employee may also want to view their detailed attendance report, to relate to the earnings received.

How to View Detailed Attendance Report

Group managers or the head of HR, may want to check the detailed attendance report.

How to Set the Employment Start/Termination Date

If you have employees whose employment contract is about to be terminated later this month, you need to specify the employment termination date so that the standard working hours don’t display post the termination dates

How To Set the Payroll Period

If you are the head of Human Resource Department or the manager in charge of a department, you may want to make adjustments on the payroll.

How To Limit Paid Lunch Time

Sometimes, employees will go for lunch and take longer to come back.

How to Set Automatic Punch out

An employee may punch in and forget to punch out at the end of the working hours.

How to Assign Employees to Contracts

How to Set a Contract for Employee

Introduction to Contracts

Learn to set the work schedule, personal reminders and other work arrangements related settings for your company

How to View Punch Locations

How to See the Address from Where the New Employee Punched In or Out

How to see how many licenses you have

You may want to know how many subscriptions you have, number of subscriptions purchased, the assigned quantity, status and partner name.

How to restrict punch from specific

Timeclock 365 allows you to restrict employees from punch in using an web interface with an IP address outside the office.

How to Mandate an Attachment When Requesting Time Off

If an employee wants to request for sick leave, he must add a note from the doctor

How to restrict employees from requesting time off without attaching a file

If an employee wants to request for sick leave, he must add a note from the doctor.

How to Reset the Password

Employees may forget their login password. In such a case, the employee cannot login into the system. Therefore, he needs to reset the password

How to Set to Start a Task Once Punching In

This option is relevant only for professional and premium plans, and it will work only on web interface.

How to Mandate Attendance Location Home/Office/Field When Editing Timesheet

Sometimes when employees add timesheets via reports, you would like to know whether they work from home/office/field, and they might forget to mention it.

How to Limit the Number of Timesheets Editing

A manager may want to restrict the number of edits an employee can make on the timesheets. Follow these steps to introduce the restrictions.

How to Deny Approve Report In case of Missing Punch In / Out

Sometimes employee might attempt to approve reports and they do not pay attention that there are missing punches.

How to Delete Users and Remove their License

This guide shows how to deactivate users in the system and remove their license so it can be assigned to other employees

How to define break

Employees will take regular breaks while still at work.