TimeClock 365 Tutorials

Administrator's Guide

Get started with a quick guide for administrator
Get Started

Filter By Category

How to Set Up Combined PTO

Restrict employees from recording their working time outside the designated location

Guide to Assigning Managers: Adding User Managers and Setting Group Leaders in TimeClock 365

How to register employees’ fingerprints and tags on biometric clock

How to Track Time With Minimum Effort

How to enable Detailed Attendance Report editing

How to Report Absences for More Than One Employee At a Time

How to Hide “Standard Hours” from The Detailed Attendance Report

How to Change Another User’s Password

How to Set Up Accruals

How to enable / disable notes on Punch via mobile phone

how to enable / disable notes and comments

Display of Reports

Learn how to edit the structure of the timesheet by adding or removing certain categories from it and adjust to your needs

Restrict Leave Types to Certain Roles

If you'd like to create leave types that are visible to certain roles to choose from, follow this guide to set it up.

Introduction to Timesheets

Learn how to access, edit, export and approve timesheets. Moreover, you'll find some useful functions related to attendance and time off.

How to Define Extra Hours with Extra Pay

In order to define extra pay for employees, we need to configure their contract to contain this information on their report

How to add/remove absence types

If you want to modify the leave types that appear in the drop down menu, follow this guide to see how you can do it.

Creating your first users

In this guide you'll see how to create new user profiles in Timeclock 365, as well as importing an excel file with their details.

Account Settings

In order to set up your company's Timeclock 365 account, use this guide to direct you towards the essential functions.

How to Define Alerts

When certain attendance-related events occur you might want to be aware of them. For that purpose you have "Alerts" which you can set to send notifications to relevant personnel at your company.

How to add Timeclock 365 Chrome extension

In here you'll find a short video that shows how to add Timeclock 365 Chrome extension for easy time and tasks tracking and

Maternity reduced hours

Full-time female employee returning from maternity leave can work for 1 hour less without a pay reduction

Introduction to Roles

Quick Approval of Timesheet

How to Enable/Disable “Lunch break” Button

This guide will show how to enable or disable the "Lunch break" button on the Timeclock 365 app. This button is used when taking breaks.

Approving The Report for The Innovation Authority

This guide will show in detail the process of approving the report for the Innovation Authority; attendance, tasks and OCS report.

Guide to Time Off Management

How to add manual time entries for tasks

Adding manual time is easy, just go to projects and tasks -> Time entries for tasks -

How to Add, Delete or Edit Punches

It is possible to add, edit or delete recorded time on Timeclock 365 via "Detailed Attendance Report", If you have an editing role

How to Set “Employee Didn’t Punch Out” Alert on TimeClock365

How to Set “Employee Didn't Punch Out” Alert on TimeClock365

How to Set “Absent All Day” Alert on TimeClock365

TimeClock365 Employee Absent All Day notifies the manager whenever an employee is absent from work all day.

How to Set “Auto Punch Out” Alert on TimeClock365

How to Set “Auto Punch Out” Alert on TimeClock365

How to Set an Alert for Manual Timesheet Editing

The “employee edits his timesheets” will send an alert to the line manager whenever the employee makes changes to the original timesheet.

How To Alert When Employees Start/Pause/Complete Tasks

How To Set Employee Starts Task alert

How to Create a Daily Summary Alert

How to Create Daily Summary Alert

How to Create Weekly Summary Alert

The weekly summary alert triggers a summary notification for previous week or for current week.

How to Alert When Employees Did Not Approve Their Reports

Where an employee does not approve their reports, the manager should receive an alert, so that he can follow up what happened. Therefore, follow the steps below to set the “Employee Reports approval” alert.

How to set Employee / Location alerts

Customer location alerts notifies the manager of employees whereabouts.

How to Set Administrative alerts

A manager would want to monitor the employee logs in and Log out.

How to Set Additional Summary Alerts

A manager would want to receive per day reports on a monthly basis.

Shift Settings in Contract

Sometimes employer would like to know, how many hours employee worked at day shift and how many he worked at night shift. Timeclock 365 allows you to create shifts settings inside contract.

Shift Settings in Contract

Sometimes employer would like to know, how many hours employee worked at day shift and how many he worked at night shift.

How to View Detailed Attendance Report

Group managers or the head of HR, may want to check the detailed attendance report. An employee may also want to view their detailed attendance report, to relate to the earnings received.

How to View Detailed Attendance Report

Group managers or the head of HR, may want to check the detailed attendance report.

How to Set the Employment Start/Termination Date

If you have employees whose employment contract is about to be terminated later this month, you need to specify the employment termination date so that the standard working hours don’t display post the termination dates

How To Set the Payroll Period

If you are the head of Human Resource Department or the manager in charge of a department, you may want to make adjustments on the payroll.

How To Limit Paid Lunch Time

Sometimes, employees will go for lunch and take longer to come back.

How to Set Automatic Punch out

An employee may punch in and forget to punch out at the end of the working hours.

How to Assign Employees to Contracts

How to Set a Contract for Employee

Introduction to Contracts

Learn to set the work schedule, personal reminders and other work arrangements related settings for your company

How to View Punch Locations

How to See the Address from Where the New Employee Punched In or Out