This guide explains how to configure a time off (absence) type so that it always appears as a column in the Excel payroll report, even if no employees reported it during the selected period. This keeps the report structure consistent for accounting or data analysis.
Step-by-step guide
- Open the Time Off settings and go to the list of time off types.
- Locate the type you want to configure (for example, Vacation) and open it for editing.
- Scroll to the bottom of the page to find the advanced options.
- Check the box Include in payroll regardless of occurrence.
- Click Update to save your changes.
Result: the selected type is now always included as a column in the "Separated by month" payroll report that you download from Reports > Payroll, so the format stays the same every time.