The visitor list
Every visit with host, scheduled time, check-in, check-out and status. Search by visitor or company, filter by scheduled or actual dates, and download.
Add-on·$122/month flat(€112/month flat)
Visitor Management: a front desk that knows who is in the building
Pre-register guests and contractors, send email invitations, check visitors in and out with ID verification, and spot overstays in real time. Give guests door access only to the doors you choose, only during the visit.
- Visitor Management add-on
- Switch on in your demo - free
- ISO 27001 certified
Interactive demo - try it
Visitor Management
VisitorHostTodayCheck inStatus
LJLiam JohnsonHelix Medical Emily Carter 11:00-12:00 11:03 Overstayed
AKAna KowalskiBluewave Systems Jason Miller 09:00-18:00 09:12 In office
SOSara OkaforCedar Analytics Sophia Turner 15:30-17:30 Expected
TBTom BeckerOrion Security David Thompson 16:00-17:30 Expected
LFLeo FischerGranit Construction Chloe Bennett 10:30-14:30 10:25 Completed
2 visitors in the buildingTry it - check visitors in and out. Sample data.
→Check in
SO
Sara OkaforCedar Analytics · Host: Sophia Turner
Confirm each step to start the visit.
0 of 3 confirmed
What is Visitor Management in TimeClock 365?
Visitor Management is a TimeClock 365 add-on for $122/month flat - one price for the whole account, with no per-visitor fees. It lets reception pre-register guests and contractors, send email invitations, check visitors in and out with ID verification, and see overstays in real time.
Because it runs on TimeClock 365 cloud door access control, a visitor can get a credential tag that opens only the selected doors, only during the visit - and access is revoked at check-out. TimeClock 365 is ISO 27001 certified, works in 12 languages and is used in 20+ countries.
Benefits
Why teams add Visitor Management
A faster front desk
Visitors are pre-registered with ID details, so check-in takes three confirmations instead of a form at the counter.
Guests open only the right doors
Time-limited access to the doors you pick, revoked the moment the visitor checks out.
Know who is on site
Expected, In office and Overstayed statuses show reception and security who is in the building right now.
How it works
Up and running in 4 steps
- 1
Schedule the visit
Enter the visitor, time, host and reason. The invitation goes out by email when you save.
- 2
Check in at reception
Confirm the check-in time, that the ID was verified and that a credential was issued.
- 3
Open the allowed doors
The visitor's credential tag opens only the selected doors, only during the visit.
- 4
Check out
Confirm the time and the returned credential. Door access is revoked and the visit is logged.
Features
Visitor Management features
Real screens from the English TimeClock 365 demo account, with sample data.
Schedule a visit
Full name, company, email, mobile phone, ID or passport number, a photo and an ID document, start and end time, host and reason. Required fields are checked before you save.
Door access for guests
Switch on door access, assign a credential tag and tick the allowed doors by location, with Select all per site. Save and send the invitation in one click.
Overstay status
A visitor still inside after the scheduled end time shows as Overstayed, so reception can follow up.
Invite link
Copy one invite link and share it, so visitors can register themselves before they arrive.
Same door log as employees
Visitor door entries are recorded with your employees' access events in TimeClock 365 door access control.
Learn more →Who it's for
Built for the people who run the day
Reception and office managers
Guests and job candidates are expected, checked in and checked out from one list.
Security teams
Visitors open only the doors they need, and overstays are visible at a glance.
Facilities managers
Contractors get access to the work area only, for the hours of the job.
Factories, warehouses and clinics
Know who is on site, and keep restricted rooms closed to visitors.
Compared with
Visitor Management vs. a paper logbook and email
| Task | Spreadsheets & email | TimeClock 365 Visitor Management |
|---|---|---|
| Pre-registration | Email threads and a list at reception | Schedule visit form with an email invitation, or an invite link |
| Check-in | A paper logbook | Check-in time, ID verified and credential issued, in three steps |
| Guest door access | Lend a card and remember to get it back | Credential tag for selected doors, only during the visit |
| Who is in the building | Count names in the logbook | Live statuses: Expected, In office, Overstayed, Completed |
| Records | Paper pages to archive | Search, filter and download the visit list |
Pricing
Visitor Management: $122/month flat
€112/month flat in euros. One price for the whole account, not per employee. Add it to any TimeClock 365 plan, or switch it on in your demo first - free during the demo.
Works best with
Door Access Control
$1.90 per user/month, billed annually
Cloud door access control for your employees - the doors and readers Visitor Management uses.
Learn more →Attendance + Access Control
$4.90 per user/month, billed annually
Door access and time attendance in one account - every door entry can clock the employee in.
Learn more →Frequently asked questions
What is visitor management in TimeClock 365?
TimeClock 365 Visitor Management is an add-on for scheduling and tracking guests, contractors and couriers: who is coming, who they are visiting, when they arrived and left, and which doors they may open. Visits sit in the same cloud account as your employees, door access control and reports.
How much does TimeClock 365 Visitor Management cost?
TimeClock 365 Visitor Management costs $122/month flat (€112/month flat) - one price for the whole account, with no per-visitor fees. You can switch it on in your demo account for free before you buy.
How are visitors pre-registered?
In TimeClock 365, reception or the host schedules the visit in one form - full name, company, email, mobile phone, ID or passport number, a photo and an uploaded ID document, the start and end time, host and reason - and an invitation is sent by email on save. You can also copy an invite link and share it.
How does temporary door access work for guests, vendors and contractors?
In TimeClock 365, turn on door access for the visit, assign a credential tag (hold it to the reader or type its number) and tick the allowed doors, grouped by location. The visitor can open only those doors, only during the visit, and access is revoked at check-out.
How do visitor check-in and check-out work?
Reception clicks Check in and confirms three steps: the check-in time, that the visitor's ID was verified, and that a credential was issued. At check-out, reception confirms the time and that the credential was returned, and TimeClock 365 revokes the visitor's door access.
Can I keep a visitor attendance register?
Yes. TimeClock 365 keeps every visit with the visitor, company, host, scheduled time, check-in and check-out time and status. Search by visitor or company, filter by scheduled or actual visit dates, and download the list.
What do the visit statuses mean?
Expected - the visit is scheduled. In office - the visitor checked in. Overstayed - the visitor is still in the building after the scheduled end time. Completed - the visitor checked out. Cancelled - the visit was cancelled.
Can I manage contractor access and visitor logs in one system?
Yes. In TimeClock 365, contractors are scheduled as visits with time-limited door access to the areas they need, and every visit is kept in the visitor list. Employee access, visitor access and the door log are managed in the same account.
Does Visitor Management work with my doors?
TimeClock 365 Visitor Management uses the doors, controllers and readers you already manage in TimeClock 365 door access control. Door hardware is quoted per building.
See visitor management with your own doors
Switch on Visitor Management in your TimeClock 365 demo and try it with sample data - or let us walk you through it.