Visitor Management add-on
A smarter front desk for a secure, welcoming workplace
Pre-register guests and contractors, send digital invitations, check visitors in and out in one click and spot overstays in real time. Grant time-limited door access - all on the same platform that runs your access control.
Confirm each step to start the visit.
Visit status
Every visit, at a glance
Each visit moves through clear statuses, so reception and security always know what's going on.
Scheduled and waiting for the visitor.
Checked in and in the building.
Still inside after the scheduled end time.
Checked out - times saved.
The visit was cancelled.
The visitor list
Your whole front desk on one screen
Search by visitor or company, filter by scheduled or actual visit dates, check visitors in and out, and download the list.
Copy invite link
Share one link so visitors can register themselves.
Schedule visit
Add a visit in one form and send the invitation.
Guided check-in & check-out
Confirm time, ID and credential - access revoked on check-out.
Filters & export
Scheduled or actual dates, search and download.
Schedule a visit
One form, and the invitation is on its way
Enter the visitor's details, the time, the host and the reason. When you save, an invitation is sent to the visitor by email.
- Full name, company, email and mobile phone
- ID or passport number, a visitor photo and an ID document (PNG or JPG)
- Start and end time, host and reason for the visit
- Required fields checked before you can save
Door access for guests
The right doors, only for the visit
Switch on door access and the visitor can open the doors you pick with a credential tag - just hold the tag to the reader, or type its number. Access works only during the visit, and every entry lands in the same access log as your employees.
- Allowed doors by location, with Select all per site
- Credential tag assigned to the visit
- Time-limited to the visit's start and end
- Remote unlock from the web portal when needed
Who uses it
For every kind of visitor
Offices
Guests and job candidates checked in at reception, hosts set on every visit.
Contractors
Access to the work area only, for the hours of the job.
Factories & warehouses
Know who is on site - and who overstayed.
Clinics & labs
Restricted rooms stay closed to visitors.
Add-on
Visitor Management for one flat monthly price
Add it to your TimeClock 365 account - no per-visitor fees. Works with the doors, controllers and readers you already manage.
Frequently asked questions
What is visitor management in TimeClock 365?
A module for scheduling and tracking guests, contractors and couriers: who is coming, who they are visiting, when they arrived and left, and which doors they may open. Visits sit in the same account as your employees, door access and reports.
How are visitors registered?
Schedule the visit in one form - name, company, email, mobile phone, ID or passport number, a photo and an uploaded ID document - and an invitation is sent by email when you save. You can also copy an invite link and share it.
Can visitors open doors?
Yes. Turn on door access for the visit, assign a credential tag (hold it to the reader or type its number) and tick the allowed doors by location. The visitor can open only those doors, only during the visit.
How do check-in and check-out work?
Reception clicks Check in and confirms three steps: the check-in time, that the visitor's ID was verified, and that a credential was issued. At check-out, reception confirms the time and that the credential was returned, and door access is revoked.
What do the visit statuses mean?
Expected - the visit is scheduled. In office - the visitor checked in. Overstayed - still in the building after the scheduled end time. Completed - checked out. Cancelled - the visit was cancelled.
Can I search and export visits?
Yes. Search by visitor or company, filter by scheduled or actual visit dates, and download the list.
How much does it cost?
Visitor Management is an add-on for a flat monthly price. See the pricing page or book a demo for details.
See visitor management with your own doors
We'll show you a visit from invitation to check-out - and how it fits your access control.