Employee Access Control — Who Enters, When, and Where

Define exactly which employees can access which areas and at what times. Entry logs feed directly into attendance records, and offboarding takes seconds — not days.

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What is employee access control?

Employee access control determines which staff members can enter which physical areas — and when. It's how you enforce security policies without manual intervention: the R&D lab is off-limits to the warehouse team, night access is restricted to shift workers, and any change takes effect immediately via the cloud. Entry events generate attendance records automatically, connecting security and HR in one system.

What You Can Control

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Role-Based Permissions

Assign access by job role or department. Everyone in Finance gets the same permissions — change once, update all.

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Time-Based Rules

Automatically restrict access outside working hours. Night shift workers get extended hours; day staff are locked out after 7pm.

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Full Audit Log

Every entry and denied attempt is logged with employee, door, credential type, and timestamp. Exportable for compliance.

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HR & Attendance Integration

Door entry creates a clock-in record. Attendance reports are generated automatically — no manual input.

Key Scenarios

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New hire onboarding — grant access to all required doors in one step when you add an employee to the system.

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Offboarding — revoke all credentials instantly when an employee leaves. No key collection. No card deactivation queue.

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Contractors & visitors — issue temporary access with an automatic expiry date. Access stops itself.

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Compliance audits — export a full access history for any employee, any door, any date range in seconds.

Frequently Asked Questions

Can I restrict access by department?

Yes. TimeClock 365 lets you assign access permissions by employee, group, or department. You can define which doors each group can open and at what hours — all from the cloud dashboard.

Are entry logs available for HR compliance?

Yes. Every door event is logged with employee name, credential type, door name, and timestamp. Logs are exportable for audits, HR investigations, or compliance reporting.

What happens when an employee leaves the company?

You can deactivate an employee's access instantly from the cloud dashboard. All credentials — NFC card, biometric, mobile wallet — are revoked simultaneously across all doors. No physical key collection needed.

One system for access and attendance

TimeClock 365 connects door access to HR attendance records — ISO 27001 certified, no server required.

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