TimeClock 365 is designed to help you achieve your goals, whether that is highly accurate time management or meeting legal requirements. These options let you pay less attention to the system while still getting accurate attendance data. Some fill in or prevent missing data, and some simply make things easier.
1. Auto-fill in the contract
Auto-fill clocks employees in and out according to the contract, at the desired time, when they forgot to record their time.
Go to Contracts > select the relevant contract > Auto-attendance rules. For example, every day at 20:00 the system checks and fills missing punches with the times from the contract.
2. Reminders
- Reminders to clock in and out are sent at the time specified in the contract. If working time is 09:00-18:00 and the employee has not clocked in at 09:00, they receive a reminder.
- A weekly reminder of missing timesheets, so employees are reminded once a week of their missing days.
- A reminder for managers to approve timesheets. They receive it once a month. The system cannot send the reports automatically, but it can remind managers to review them.
Go to Contracts > the relevant contract > Notifications & reminders.
3. Auto punch-out
Use it to avoid unwanted overtime in the reports. For example, set it to 10 minutes after standard working hours. It is set on the Auto-attendance rules tab of the contract.
4. Auto-fill in the Detailed Attendance report
Auto-fill populates the selected period according to the employee's contract when there are many blank entries or someone has not reported attendance at all.
5. "Exceptions only" checkbox in the Detailed Attendance report
To monitor reports, use this option to show only missing data, overtime, non-contract hours and similar exceptions.
6. Automatic approval of absences
Check this box to automatically approve time off that does not need to be monitored and confirmed by a manager.
With all these options, supervisors (group managers or administrators) only need to look at reports with outliers.