How to Fill Missing Work Hours with an Absence

This guide explains how to let an employee fill missing work hours by selecting a Time Off type in the Detailed Attendance report, so the system automatically completes the gap to the required daily hours with that time off type.

For example: if the required standard is 8 hours and the employee reported only 4 hours of attendance, selecting a time off type such as Vacation or Sick Leave will make the system automatically add 4 hours under that time off type.

System setting

1. Go to Settings -> Company Profile -> select "Settings" in the top bar.
2. Scroll down and check "Automatic matching of attendance and time off" -> click Update at the bottom.

Time off type setting

1. Go to Settings -> Time Off Types -> click the time off type you want this option to apply to.
2. Make sure "Allow reporting attendance in parallel with this time off" is unchecked, then click Save.

How to fill the hours with time off

1. Go to Reports -> Detailed Attendance -> set the filters you need (employee, period) -> click Show.
2. Scroll to the relevant date and, in the Time Off column, select the time off type you want to use to fill the gap.
3. In the popup that appears, choose "Report this time off and adjust with attendance", then click Save.

Note: if you instead choose the first option, "Report this time off and adjust the hours", the system will overwrite the existing attendance entry and report a full day of time off instead.