יצירת התראות

Alerts are created and edited on the Alerts screen. This article explains how an alert is structured and lists all the alert types available in TimeClock 365.

How an alert is structured

Each alert is made up of: the users whose actions trigger the alert (for example, an employee performing a specific action), the users or groups who will receive the alert - or you can choose to receive alerts for all users - and the event or action that triggers it.

A common recommendation is to create an alert for absence requests where all users are selected as the trigger and all group managers are added as recipients. That way, whenever an employee submits an absence request, their manager is alerted.

Attendance alerts

Alert	Description
Clock in	The employee clocks in to the system (clock, app, etc).
Clock out	The employee ends the work day and clocks out.
Employee is late	The employee clocked in later than their expected start time.
Employee absent for a full day	No attendance was recorded for the employee on a given day.
Did not clock out	The employee clocked in but did not clock out.
Automatic day end	The system automatically ends the day for an employee who did not clock out.
Absence request	An absence request was submitted by the employee.
Deleted absence	An absence request was deleted from the system.
Manual reporting limit exceeded	The employee exceeded the manual reporting limit allowed for them.
Additional hours request of manual reporting	The employee requested to add overtime hours manually.
Send approved TOR invitation to the calendar	After a time-off request (TOR) is approved, a calendar invite is sent.

Corrections and edits alerts

Alert	Description
Employee updates hours manually	The employee entered or changed work hours manually in the system.

Tasks and projects alerts

Alert	Description
Employee starts a task	The employee actually started a task.
Employee pauses a task	The employee temporarily paused the task.
Employee finishes a task	The task was completed and reported as such.

Daily summary

Alert	Description
Trigger tasks summary notification for	Daily notification with a task summary for an employee or manager.
Time to receive daily tasks summary	The time to receive the alert.
Send daily summary	Daily summary of employee activity.
Daily hours overreach	The employee exceeded the daily hours threshold set for them.
Hours per day	The threshold considered a daily overreach.
Select time to send summary alert	When to send the summary alert.

Scheduled CSV report

Alert	Description
Trigger notification for	Sends an automatic CSV report.
Time to receive scheduled report	The time the report will be sent.

Daily emergency report - entries at selected doors and clocks

Alert	Description
Automatic Excel report send	Daily Excel report on employees who passed through selected doors or clocked at selected clocks within certain hours.
Between hours	Sets the hour range analyzed by the report.
Dac entries report observable terminals and doors	Technical description of the data sources (selected doors and terminals).

Access control and door management

Alert	Description
Alert about access to selected doors	Real-time alert when there is access to selected doors.

Weekly summary

Alert	Description
Send weekly summary	Receive a summarized weekly report.
Overtime summary	Summary of overtime performed that week.
Weekly hours overreach	Exceeding the allowed weekly hours.
Day of week to send summary	Choose the day the summary is sent.
Time to receive summary	The hour the summary is sent.

Monthly summary

Alert	Description
Trigger monthly notification for	Enable a monthly alert.
Monthly alert on excess and shortfall hours	Whether there were missing or excess hours relative to the monthly quota.
Monthly hours overreach	Exceeding the monthly hours quota.
Day of the month to receive alert	The day of the month the report will be sent.
Time to receive alert	The time the alert will be sent.

Employee report approvals

Alert	Description
Send alert if employees did not approve reports	Alert if the employee did not approve their reports after the period ended.
Days after the report period ends	Number of days after the period ends to check whether reports were approved.
Attendance reports / IIA report	The report types being checked for approval.

Location and customer alerts

Alert	Description
Get alert when selected employees arrive at customer area	Detects entry into a customer's geographic area.
Get alert when selected employees leave customer area	Detects exit from a customer's geographic area.
Send alert when employee turns device location on or off	Change in GPS status of the employee's mobile device.

Expenses alert

Alert	Description
Get alert on employee expense submissions with attachments	Alert when expense claims with attachments are submitted.

Administrative alerts

Alert	Description
Log in / log out	Alert on a user logging in or out of the system.
Retirement payment alert	Alert on pension payments.
Education fund alert	Alert on study fund (keren hishtalmut) payments.
Send a birthday alert at	Reminder for employee birthdays.

Additional summaries

Alert	Description
Send monthly per day report	Sends a detailed monthly report broken down by day.
Monthly per day report: send time	What time the report is sent.
Send average by months report	Sends a report of averages by month.
Average by months report: sending time	When this report is sent.

Project budget

Alert	Description
Send alert when reaching __% of hours budget	Alert when a project approaches or exceeds a set percentage of its hours budget.

Anniversary alerts

Alert	Description
Send anniversary alert	Sends an alert ahead of a work anniversary.
Days before anniversary	How many days in advance to send the alert.
Time to receive anniversary alert	The time the alert will be sent.